Perfect your professional email tone. Check warmth, clarity, and professionalism before you hit send.
Use a professional greeting like "Hello [Name]" or "Dear [Name]". Avoid "Hey" or "Hi there" in professional contexts.
State your purpose in the first sentence. Keep emails under 200 words when possible. Use bullet points for multiple items.
Include a clear call to action and a professional closing like "Best regards" or "Thank you". Sign with your name.
It depends on your company culture and recipient. Generally, aim for "professional" or "balanced" tone. First emails to new contacts should be more formal. You can match the tone your colleagues and managers use.
One or two exclamation marks can add warmth without seeming unprofessional. However, too many (3+) can make your email feel overly enthusiastic or emotional. Use them sparingly.
Most professional emails should be 50-200 words. For complex topics, consider bullet points or attach details in a document. Long emails often don't get fully read.
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